Meeting the Problem of Media Preservation: Strategies and Solutions



Executive Summary - 1. Prologue ; 2. Media Preservation Initiative Task Force Recommendations ; 3. Background ; 4. Preservation Planning ; 5. Strategies for Film ; 6. Facility Planning ; 7. Access ; 8. Technology Infrastructure and Needs ; 9. Campus Engagement ; 10. Next Steps ; Appendix 1: Project Structure and Personnel


This report presents the findings and recommendations of the Indiana University (IU) Bloomington Media Preservation Task Force first year of work on developing a media preservation and access program at the University. It outlines solutions that will result in the preservation of, and consequent access to, media holdings with high research value. It details preservation principles to guide campus work, factors that impact the decision to build in-house digitization capabilities or outsource, a build plan for a central digitization facility named the Indiana Media Preservation and Access Center (IMPAC), the “Indiana Approach” to audio and video digitization, strategies for film preservation and access, a process for prioritizing campus media holdings for preservation treatment, access principles to guide campus work, existing applicable technological infrastructure along with gaps and future needs, and preservation pilot projects to test technical choices and validate workflows.


This report provides insight into the approach and results achieved by a well-informed and highly organized group of stakeholders concerned about media preservation in an academic environment. Driven by the ground breaking media assessment results done on the IU Bloomington campus in 2009, this report is especially valuable for its preservation and access principles; insight on digital preservation personnel - their skill sets and responsibilities; the decision making process around in-house vs outsourcing digitization; their facility design considerations; emphasis on inventorying and leveraging existing resources; and most importantly, demonstration of collaboration and transparency. Although written within the IU Bloomington context, its insights are essential reading for management level staff whose responsibilities include the development of a robust, long-term, institutional wide, digital preservation program infrastructure.

Beth Delaney